We are looking for a highly organized and proactive Project Administrator / Project Coordinator to join our growing project management team in the [Construction / Engineering / Infrastructure] sector. This critical role serves as the operational backbone of our projects, ensuring seamless documentation control, stakeholder coordination, progress tracking, and administrative excellence. If you excel at managing complex documentation, thrive in fast-paced environments, and have strong project coordination skills, we want to hear from you.
Key Responsibilities

Project Documentation Management: Lead end-to-end management of all project documents including contracts, technical drawings, specifications, reports, meeting minutes (MoM), and correspondence. Implement robust version control and ensure easy accessibility for all stakeholders.
Project Progress Tracking: Support Project Managers in monitoring timelines, milestones, deliverables, and critical path activities using project management tools to keep projects on schedule and within budget.
Resource & Meeting Coordination: Schedule and coordinate internal/external resources, team meetings, site visits, and travel arrangements. Prepare agendas, project status reports, and professional Minutes of Meeting (MoM); diligently follow up on action items.
Stakeholder Communication: Act as the central communication hub between clients, subcontractors, consultants, and internal departments to ensure smooth information flow and issue resolution.
Budget & Cost Support: Monitor project expenses, assist with payment requests, invoices, and project accounting processes.
Compliance & Quality Assurance: Ensure all project activities comply with internal policies, industry standards (e.g., ISO), contract requirements, and regulatory guidelines.

Requirements & Qualifications

Education: Bachelor’s degree in Business Administration, Engineering, Construction Management, Project Management, or a related field.
Experience: 2–4+ years of proven experience as Project Administrator, Project Coordinator, Document Controller, or similar role in construction, engineering, EPC, or infrastructure projects.
Technical Skills:
Advanced proficiency in MS Office Suite (Excel, Word, PowerPoint) and document management systems (SharePoint, Procore, Aconex, or equivalent).
Working knowledge of project management software such as MS Project, Primavera, Trello, Asana, or Jira.
Ability to read and interpret basic technical drawings, construction blueprints, and specifications is a strong advantage.

Soft Skills:
Exceptional organizational skills with the ability to manage high volumes of documentation without errors.
Proactive communication and follow-up abilities.
Strong problem-solving mindset to identify and mitigate project bottlenecks.
High adaptability and resilience in deadline-driven, high-pressure project environments.


What We Offer

Competitive salary package with project-based performance bonuses.
Comprehensive benefits including social, health, and unemployment insurance per local labor laws.
Professional growth opportunities through exposure to high-value, complex projects.
Networking with industry clients and stakeholders.
Annual leave, ongoing professional development programs, and team-building activities.

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